FINANCE, ADMINISTRATION, SERVICE,
ENGINEERING and GORMAN FARM
COMMITTEE MEETING MINUTES
April 2, 2013
The Finance, Service, Engineering and Gorman Farm Committee met on April 2, 2013 at 5:00 pm at the Evendale Shelterhouse. At 5:30 pm the meeting moved to the Council Chambers in the Evendale Administration Building. At the meeting, were Councilmembers Albrinck, Schaefer, and Hartman. Also in attendance were Rob Wight, Jim Cole, Jim Bothe, James Jeffers, Jack Cameron, Mayor Apking, and Hugh Mckinnon.
Shelter house
The committee met at the shelter house to discuss potential improvements. Several suggestions included:
1) A screen or other fixture to keep children away from the fire place.
2) A gas fireplace to eliminate the dilemma of disposal of burning logs. (Some ended in the pond).
3) An outdoor fire pit.
4) Table with umbrellas for the front entrance area
5) Dark stained wood to cover separation of ceiling dry wall panels
6) New heating units
7) New sinks, more counter space and open storage areas in the kitchen
8) Removal of the wall and barb wire around kitchen and restroom roof area outside wall. Then the installation of a deck over the kitchen/restroom roof area.
Gorman Farm
Rob Wight and Jim Cole represented the Gorman Heritage Farm. Rob (the new Board president) described the new Board members and committee system. He briefly went over the finances of the Gorman Farm, personnel changes, and several initiatives that are relating to organic foods. The action on the capital improvements is expected shortly since the weather has improved. The monthly report was submitted in writing and is attached. Rob highlighted three particular items:
1) The farm wants to install a fence so cattle can graze on the hillside between the service trail to the upper meadow and the base of the new trail. The committee recommended that the fence installation proceed in this area.
2) The Farm is considering the purchase of a new tent rather that the more expensive more permanent tent style shelter described in the capital request. This change is due to the Impact 100 grant request. If awarded, the grant would create an education building. It would be located directly east of the Interpretive Building. The quandary for the Board is that the more permanent tent structure cannot be moved. The Farm Board does not know where to put that structure and leave appropriate space for the proposed Impact 100 grant education building. A less expensive tent can be moved should the grant be awarded. The committee suggested that if the Board decides to buy the less expensive tent, they should not expect that the more permanent tent structure during the life
of the less expensive tent. Other than that, the committee would defer to the Board’s determination since the more permanent tent structure has already been funded.
Service Department
Jim Bothe indicated that the Village owns a 20 by 400 lot running east off of Wyscarver. There are 4 large dead trees on the property near a privately owned residence. It will cost $4500 to rent a crane and have a contractor to remove the dead trees.
Engineering
James Jeffers gave the engineering report. The status of the road projects was submitted in writing and is attached.
The 2013 road project specifications are completed and a meeting with affected property owns will be scheduled in the evening of Tuesday April 23 in the council chambers.
James discussed the status of the roofs on portions of the Recreation Building and the Fire Department building. Portions of the Recreation Building are in worse shape than the Fire Department Building. To replace the Recreation Building roof, the older HVAC units need to be replaced as well as an unneeded piping system. James still is evaluating the Fire Department roofs. The roofing job on either or both buildings would have to be bid. James is also evaluating the roofing systems because the Recreation Building roof involved has what appear to be nail pops. These are actually are screws backing out under the roofing fabric.
Next James discussed the Thru the Valley plans which recently became available. The current scheduling seems to be that the project will start in 2015. This is not yet a fix schedule. James put together a matrix of issues which he will raise with the designers. It is attached. James highlighted several concerns which will also be raised. These are:
1. Signs – The signs mix street names and town names. So one is proposed to read Neuman Way/Lincoln Heights. Evendale is mentioned only at Glendale/Milford Road only. Lockland and Glendale are not mentioned at all, but is Wyoming mentioned at the Shepherd Lane exit.
2. The flyover hits Neuman Way (formerly GE Parkway) with a stop sign only. The projection of 11,000 cars a day stopping will lead to backups. The Speed Limit on Neuman Way is probably too low.
3. The roundabouts have stamped concrete decorations which will be hard to repair.
4. The grass areas in the roundabouts need to be sprinkled if they are to be maintained by Evendale.
5. The entrances to Neuman Way from GE parking need to be more defined.
6. The Neuman Way two lane width is too narrow for the traffic volume.
CIC
Hugh Mckinnon, the CIC President briefed the committee about the proposed agreement authorizing the CIC to sell certain Land Banked properties.
Administration
Jack Cameron briefed the committee on the website. It is expected to be operational within the next month.
The committee also discussed the tuition reimbursement program. The new idea presented is limiting post graduate programs to Sergeants in the Police Department, Lieutenants in the Fire Department, the Service Director, and the Recreation Director. The committee will discuss this again at the next committee meeting.
Finance
Cynthia Caracci was at a seminar and could not attend the meeting.
The meeting adjourned at 8:15 pm.
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Christian J. Schaefer
Committee Chairman
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